Ensuring Efficient Workflow During Ramadan Through CMMS

May 17, 2020

CMMS Workflow in Ramadan - Aladdin

Ramadan is the most important period of the Muslim calendar. It is a time of reflection, giving, and of heightened devotion and worship. However, in the workplace, this time can also raise challenges for management across all industries and in all sectors. There is no doubt that disruption to workflow can occur. 

Efficiency and Productivity Challenges Raised By Ramadan

Here are some of the ways Ramadan may affect your business:

● Fasting 

Fasting between dawn and dusk can cause fatigue and lower concentration levels than usual. This may have a tangible effect on productivity. If your business operates in a part of the world where sunrise and sunset times can vary greatly, you may notice a greater effect if Ramadan falls during the longer days of summer. 

Muslim staff may need additional support and changes to their usual working hours to support their ability to fast. For example, more vigorous or brain-intensive work may need to take place earlier while all routine, low-intensity work can occur later in the day. Staff may also find it more beneficial to take short regular breaks rather than longer breaks that would normally allow for eating a meal. 

Some businesses encourage or allow for flexible working hours. For example, employees may be allowed to take work home to complete after the fast is broken. 

● Salat 

Changes to salat (prayer) mean that staff may spend longer in prayer during Ramadan. Management will need to make allowances for this.

● Suhoor and Iftar 

Employees must take Suhoor (pre-dawn meal) and Iftar (meal to break the fast post sundown) at the correct times. Shift patterns need to allow for this, and businesses or facilities asking staff to take night shifts will need to carefully consider the needs of their Muslim staff in preparing shift rotas at the time of Ramadan. 

● Shorter working days 

To be able to take care of the health and prayer needs of staff, in many countries, it is typical to work a shorter day during Ramadan. Depending on where in the world your business is based, there may be protocols or guidelines to follow. 

In the UAE, Qatar and Oman, public sector employees work from 9 a.m. until 2 p.m. In other GCC countries, times vary and employees may start and finish a little later or earlier. In the private sector and across the GCC, usual contracted hours are reduced by two hours per day during Ramadan.

Of course, this can have a momentous effect on productivity levels and the ability for businesses and organizations to keep pace with demand and schedules. In short, they may have to complete the same workload within significantly reduced working hours. While this can be an issue, the season also provides businesses an opportunity to review their current protocols and seek ways to experience enhanced efficiency for the long term. 

There is no doubt that whatever sector you work in, Ramadan may disrupt as well as offer a chance to improve your usual workflow and work patterns. Streamlining will need to take place to cope and make the most of during this period. 

What Is CMMS? 

CMMS stands for Computerized Maintenance Management System. Asset and equipment-intensive businesses greatly benefit from this software as it provides a centralized and automated system of managing asset maintenance and related workflow.

CMMS functions should include:  

  • Preventive maintenance scheduling
  • Work order management
  • Asset performance tracking and reporting
  • Inventory management
  • Audit readiness

A key feature of CMMS software is its tool for managing work orders. It will allow management to easily schedule, organize, prioritize and monitor service events. And more importantly, it offers real-time reporting, which aids decision-making at critical moments. 

During Ramadan, these features can help you operate a truly streamlined business.

How CMMS Can Help Your Business Through Ramadan

The transparency and efficiency of a CMMS system offers several distinct advantages during Ramadan.

● Workflow management 

Work order facilities in CMMS allow management to simplify and track maintenance processes. Orders can be assigned to the appropriate departments and persons in seconds, rather than through laborious paperwork procedures. These orders can be viewed immediately by the relevant persons alongside all other related and relevant information. CMMS checklists ensure that all tasks are completed to a high standard.  

Without unnecessary paperwork that is both time consuming and easily mislaid, productivity and efficiency immediately increase. 

● A flexible system 

A good CMMS system is easily customizable and flexible. Dashboards with real-time information ensure that management can assign work to team members swiftly, taking into account altered shift patterns. Work can be monitored to ensure that tasks are only assigned to an available person with the correct skillset. 

● Mobile apps 

With cloud-based software, all that is required to view and access the system is an internet connection. Asset management mobile apps go one step further. All relevant work order information can be accessed incredibly easily, wherever your staff are or whatever time they may be working.

This allows your business to be far more flexible to the needs of your staff during Ramadan. Productive home-working or working outside normal business hours and shift patterns become possible through CMMS apps. 

Ramadan is a time when organizations must balance the altered needs of their staff with the need to still run a profitable and productive operation. CMMS offers businesses more streamlined operations at any time, but during Ramadan, the advantages are even more apparent.

Talk to our team today to learn about our recommended solutions for your business.


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